Job Opening: Facilities and Production Coordinator

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Facilities & Production Coordinator (Full Time, Salary D.O.E.)

Cut Media is an award-winning Content Agency working with global brands, athletes and agencies to create video campaigns for all screen sizes.

We are a young, growing company, driven by a collaborative approach to create the highest quality work and, as recent winners of Scottish SME Creative Agency of the year, it’s an exciting time at Cut Media HQ! As part of our growth we’re now on the lookout for a new Studio and Facilities Coordinator to join our team here in Glasgow.

This is the perfect role for someone looking to take the next step in their career in the film and advertising industry.


Job Description

The role of  Facilities  & Production Coordinator requires an extremely well organised, enthusiastic person to join our exciting and growing team here at Cut Media.

As Facilities  & Production Coordinator you will support the management team and oversee the day to day running of our busy production studio. The successful candidate will plan and manage the schedules of our team of creatives, directors and editors, with a key focus on the efficient workflow of the post production department. You will be responsible for ensuring the best utilisation of both internal resource and external suppliers, positively influencing project schedules and forward planning to avoid scheduling conflicts, all to keep our studio running like a dream. You’ll also support the senior production team in coordinating our wide range of international filming productions.

Your background could be in production, studio or traffic coordination as long as you are highly organised, systematic and have a positive attitude, as you’ll be a key player in facilitating our ongoing studio growth.

We could start to unload the thesaurus to describe our work, approach and what we’re all about at Cut Media, but the bottom line is that we’re a company that are driven by working as one team in order to make incredible video campaigns that no-one else is making, or can make. Above all, the person we’d like to join our team must have that drive too.

If the phrase ‘efficient workflow’ gets you hyped, you’re looking to develop a career in the film/advertising industry and are motivated to play a role in making amazing, creative work then this just might be for you!


What you will do:

  • Coordinate the day-to-day planning and running of the studio including diary and resource management, capacity planning and forecasting

  • Monitor the efficiency of processes and systems and proactively recommend improvements

  • Co-ordinate and implement weekly team schedule and monthly forecasting schedules

  • Lead weekly team status meeting and distribute minutes and actions to team members

  • Implement and manage post production schedules for all projects, as directed by senior production team

  • Track & report on post production time targets

  • Project resource management ensuring best utilisation of both internal and freelance staff

  • Coordinate media management and archive management

  • Coordinate kit orders and deliveries, and maintain organised inhouse kit

  • Support senior production team with shoot planning and post production tasks including casting, travel booking, location research, call sheet prep,   release forms, music licensing, and post production paperwork.


You must have:

  • A fun, outgoing personality and a positive can-do attitude

  • A polite, confident and friendly manner with a good sense of humour!

  • Two or more years of experience within a production, post production, traffic or resource coordination role

  • The ability to work to tight deadlines across a variety of concurrent projects

  • The ability to identify and resolve scheduling issues

  • An understanding of file-based delivery

  • An understanding of and adaptability to different project & time management softwares

  • Proficiency in Microsoft Office suite, in particular Excel.

  • Excellent communication, resource and time management skills

  • A proactive approach to streamlining and improving processes

  • Meticulous attention to detail

  • A willingness to learn and develop in the role.


We’ll like you more if you:

  • Have a full driving license.

  • Have experience using Adobe Creative Suite.

  • Have experience / interest in travel, adventure, outdoor, cycling or action sports.   

To be considered for this role, your application must include the following:

  •  CV.

  • Notice period required.

  • Answer the following question:

Which actor(s) would play you in the film(s) about your life?

Please send all applications to with the title of the role you are applying for in the email title.  

Closing date is Monday 30th September with a view to the successful applicant starting with the team as soon as possible.

Eilidh Campbell